Stall Registration

THE ROTARY CLUB OF BALLARAT INC. MARKET SUNDAY NOVEMBER 26th 2017

MARKET SUNDAY November 26th 2017. Stalls and feature events located on the entire foreshore of Ballarat’s Lake Wendouree. Time 10am to 4pm.

An EARLYBIRD discount of $10 will be deducted from the sum total of all fees and charges associated with this registration and are applicable only from 1st MAY to 30th JUNE 2017.

Note: Preference sites for 2016 stall holders are only available until the 30th of June.

Note: All registrations to be paid at time of submitting registration via credit card secure PayPal system or via Direct Deposit. A registration is not valid until payment received.

Registrations close on Sunday the 5th of November 2017 or earlier if sold out.

Late registrations will be accepted until the 12th November 2017 with a $30.00 late fee applied.

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Stall holder sites

Stall sites around Lake Wendouree have either 6 or 4 metre frontage and a 6 metre depth. Should any part of the stallholders stall, van, trailer or presentation equipment (inclusive of guy ropes, tent weights, towbars, tables, chairs) be wider than 6 metre's then a second site will be required to be booked.

Important Notes

  1. On set up if any part of the stallholder's equipment exceeds your site size boundary they will not be permitted to trade on the day, unless a second site has been ordered and paid for on application.
  2. Should the goods offered for sale by a stallholder cover two site categories the site fee will be the higher of the two categories.
  3. The Rotary Club of Ballarat will not accept stalls selling second hand items, products, trash & treasure.
  4. Handouts, Flyers, Leaflets or Pamphlets may be distributed from your site only. No person is permitted to walk around the foreshore distributing promotional or informational material nor is any person permitted to place such material under vehicle windscreen wipers or to leave such material in a place of public gathering around the Lake Wendouree foreshore during SpringFest Market Sunday.
  5. No Raffles (other than those conducted on behalf of or for the Rotary Club of Ballarat Inc.) or other games of chance are permitted.

Fundraiser
From $55
Schools, community groups, and not for profit organisations.

Hand crafted
From $55
Hand crafted non-food products such as jewellery, clothes, wooden toys, furniture and nick-knacks.

Home produced
From $90
Home produced foods, pickles chutneys, preserved meats and sausages, cakes, pre-packed nuts, olives, lollies and sweets, also fresh produce, vegetables, fruit products etc.

General
From $100
Business, merchandise, political parties, regional promotion, entertainment, buskers, face painting and pony rides.

Food and Beverage Traders - 6m only
From $165
All catering types including stalls, vans, trailers, tents and marquees etc.

Carnival Vans/Sideshows & Jumping Castles - 6m only
From $165
Clowns, ticket games, show bags, jumping castles, slides large and small, carousels of any sort and large inflatable balls.

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Do you need a marquee

A range of different sized marquees and accompanying equipment (tables and chairs) are offered for hire. (Subject to availability) All equipment and marquees leased via this registration form will be supplied to the stallholder's site by the SpringFest organisers or their agents.

Note: Prices are provided for weighted marquees only;
Any damage to marquees and or equipment must be paid for on return of leased items.

No Marquee Needed

Weighted marquee (3m x 3m) 1 trestle, 2 chairs

Weighted pagoda (5m x 5m) 2 trestle, 2 chairs

Please include dimensions. Please ensure you use a solid frame gazebo/marquee.

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Power Requirements (if applicable)

Stallholders will have their site tested by the SpringFest organisers and or their agents to confirm how much power is being drawn in order to ensure the safety of SpringFest patrons.

Note: Stallholders must ensure that all leads match the power requirements and that the leads have been tagged and tested.

1 x 10amp

2 x 10amp

1 x 15amp

2 x 15amp

1 x 32amp

No Power Needed

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Insurance

Public liability insurance is essential for all stalls. Details of a stallholder public liability insurance policy are required to complete SpringFest registration.

Note: Should stallholders not have public liability insurance they can arrange for cover under the Rotary Club of Ballarat Inc. policy for a fee of $ 20

Do you require Rotary Club of Ballarat to arrange cover for insurance that will be included with the site fee?

Yes, please arrange insurance for me ($20)

No, I have my own insurance

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Previously held site and area details (if applicable)

Note: The Rotary Club of Ballarat Inc. will endeavour to meet specific requests "where possible".

Note Preferred sites will only be available to 2016 Stall holders until the 30th of June 2017. After this date site allocations will be made available to all paid registrations.

A preferred area/site will only be reserved for 48 hours from receipt of registration. No preferred area/site will be held after 48 hrs if your payment has not been received.

Would you like to be in the same area/site you had in 2016


Please select

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How did you hear about Springfest


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Stall Description

Please provide a detailed description of the type of activity you wish to pursue; i.e. the stall category, dimensions, goods to be sold or if you are providing information, activities or entertainment. The information you provide will help us to allocate an appropriate site for you. Only your listed products will be allowed on the day.

Note: Ballarat City Council precludes the use of, tent pegs, spikes or any device which may be driven into the ground for the purpose of supporting tentage and or equipment in all areas of the Lake Wendouree precinct.

Note:Should stallholders wish to provide their own marquee, tent or gazebo it too must be weighted in accordance with Ballarat City Council regulations.

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Craft Site Size

4m x 6m

6m x 6m

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Home Produced Site Size

4m x 6m

6m x 6m

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General Site Size

4m x 6m

6m x 6m

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Fundraiser Site Size

4m x 6m

6m x 6m

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Insurance details

Please provide details of your insurance cover:

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Stall Holder Details

ALL 4M SITES ARE SOLD OUT:
– NO MORE REGISTRATIONS CAN BE TAKEN FOR THIS SIZE SITE.
ALL FOOD/COFFEE STALL HOLDERS:
SOLD OUT – NO MORE REGISTRATIONS CAN BE RECEIVED.
SOY CANDLES AND DIFFUSERS
SOLD OUT – NO MORE REGISTRATIONS CAN BE RECEIVED.
Cancellation Policy:
No refund will be given after the 7th of October 2017. Prior to this date an administration fee of $20 will be charged for all cancellations.

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Additional Sites (General)

If more than one site is needed please select the size and type the number of additional sites required in the relevant box.

Additional 4m x 6m

Additional 6m x 6m

No Additional Sites

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Additional Sites (Home Produced)

If more than one site is needed please select the size and type the number of additional sites required in the relevant box.

Additional 4m x 6m

Additional 6m x 6m

No Additional Sites

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Additional Sites (Craft)

If more than one site is needed please select the size and type the number of additional sites required in the relevant box.

Additional 4m x 6m

Additional 6m x 6m

No Additional Sites

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Additional Sites (Fundraiser)

If more than one site is needed please select the size and type the number of additional sites required in the relevant box.

Additional 4m x 6m

Additional 6m x 6m

No Additional Sites

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Additional Sites (Food and Beverage)

If more than one site is needed please select the size and type the number of additional sites required in the relevant box.

Additional 6m x 6m

No Additional Sites

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Additional Sites (Carnival Vans/Sideshows & Jumping Castles)

If more than one site is needed please select the size and type the number of additional sites required in the relevant box.

Additional 6m x 6m

No Additional Sites

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Food and Beverage Traders Questions




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Facebook Promotions



Please leave your link to your page here

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Final cost

After clicking book, please wait for one more step "Billing information". Please confirm your email address below.

Summary

Description Information Quantity Price
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I/we agree to abide by all guidelines and regulations detailed in this registration form (and accompanying Ballarat City Council documentation where applicable) and will accept total responsibility for my/our site.

Note: Your are NOT registered until you have paid.  If a return email is not received within a minute or two after submitting this form, please email stalls@ballaratspringfest.com.au or phone 0400 148 787.

Registration verification is your responsibility

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