THE ROTARY CLUB OF BALLARAT INC.
MARKET SUNDAY NOVEMBER 29th 2015

MARKET SUNDAY November 29th 2015. Stalls and feature events located on the entire foreshore of Ballarat's Lake Wendouree. Time 10am to 4pm.

Registration Form

An EARLYBIRD discount of $10 will be deducted from the sum total of all fees and charges associated with this registration and are applicable only from APRIL 18th to MAY 31st 2015.

Note: To claim the earlybird discount stallholders must pay ALL registration fees and charges AT THE TIME OF SUBMISSION of registration.


Registrations close on Sunday the 8th of November 2015

Late registrations will be accepted until the 15th of November 2015; however a $30.00 late fee will apply.

To register for market sunday

Cancellation Policy:
No refund will be given after the 8th of October 2015. Prior to this date an administration fee of $15 will be charged for all cancellations.

Business Name
Contact Name
Address
Suburb
Postcode
Phone
Mobile
Email

Stall holder sites

Stall sites around Lake Wendouree have either 6 or 4 metre frontage and a 6 metre depth. Should any part of the stallholders stall, van, trailer or presentation equipment (including guy ropes, tent weights, towbars, tables, chairs etc.) be wider than 6 metre's then a second site will be required to be booked.

Note 1. On set up if any part of the stallholder's equipment exceeds the 6 metre boundary they will not be permitted to trade on the day, unless a second site has been ordered and paid for on application.
Note 2. Should the goods offered for sale by a stallholder cover two site categories the site fee will be the higher of the two categories.
Note 3. The Rotary Club of Ballarat will not accept stalls selling second hand items, products, trash & treasure.
Note 4. Handouts, Flyers, Leaflets or Pamphlets may be distributed from your site only. No person is permitted to walk around the foreshore distributing advertising, promotional or informational material nor is any person permitted to place such material under vehicle windscreen wipers or to leave such material in a place of public gathering around the Lake Wendouree foreshore during SpringFest Market Sunday.
Note 5. No Raffles (other than those conducted on behalf of or for the Rotary Club of Ballarat Inc.) or other games of chance are permitted

Site Categories

Fundraising
Schools, community groups, and not for profit organisations please place an 'x' in the box indicating the size of the site you require

Craft
Hand crafted non-food products such as jewellery, clothes, wooden toys, furniture and nick-knacks. Please place an 'x' in the box indicating the size of the site you require.

Home Produced Home produced foods, pickles chutneys, preserved meats and sausages, cakes, pre-packed nuts, olives, lollies and sweets, also fresh produce, vegetables, fruit products etc., please place an 'x' in the box indicating the size of the site you require.

General
Business, merchandise, political parties, regional promotion, entertainment, buskers, face painting and pony rides. please place an 'x' in the box indicating the size of the site you require

Food and Beverage Traders
All catering types including stalls, vans, trailers, tents and marquees etc.

Carnival Vans/Sideshows & Jumping Castles
Clowns, ticket games, show bags, jumping castles, slides large and small, carousels of any sort and large inflatable balls.


Additional Sites
If more than one site is needed please print the number of additional sites required in the relevant box
x 6M       x 4M


Stall Description

Please provide a detailed description of the type of activity you wish to pursue; i.e. the stall category, dimensions, goods to be sold or if you are providing information, activities or entertainment. The information you provide will help us to allocate an appropriate site for you. Only that which is listed will be allowed on the day



Note Ballarat City Council precludes the use of, tent pegs, spikes or any device which may be driven into the ground for the purpose of supporting tentage and or equipment in all areas of the Lake Wendouree precinct.

Note Should stallholders wish to provide their own marquee, tent or gazebo it too must be weighted in accordance with Ballarat City Council regulations. A document detailing tent size and required weights can be seen here.

Marquee and Equipment Hire

Note Prices are provided for weighted marquees only; Any damage to marquees and or equipment must be paid for on return of leased items.

No Marquee
Small weighted marquee (3m x 3m) 1 trestle, 2 chairs $340
Medium weighted marquee (3m x 6m) 2 trestles, 2 chairs $510
Large weighted marquee (6m x 6m) 2 trestles, 2 chairs $700
I have my own marquee/gazebo (please include dimensions below)

Power Requirements (if applicable)

Stallholders may have their site tested by the SpringFest organisers and or their agents to confirm how much power is being drawn in order to ensure the safety of SpringFest patrons.
Note Stallholders must ensure that all leads match the power requirements and that the leads have been tagged and tested.

None
Own Generator
1 x 10amp $105
2 x 10amp $126
1 x 15amp $136
2 x 15amp $168
1 x 32amp $315

Insurance

Public liability insurance is essential for all stalls. Details of a stallholder public liability insurance policy are required to complete SpringFest registration.
Note Should stallholders not have public liability insurance they can arrange for cover under the Rotary Club of Ballarat Inc. policy for a fee of $20.

Do you require Rotary Club of Ballarat to arrange cover for insurance that will be included with the site fee?
Yes, please arrange insurance for me
No, I have my own insurance

Previously held site and area details (if applicable)

Note The Rotary Club of Ballarat Inc. will endeavour to meet specific requests "where possible".
Note A preferred area/site will only be reserved for 48 hours from receipt of registration. No preferred area/site will be held after 48 hours if your payment has not been received.
Note Preferred sites will only be available to 2014 Stall holders until the 30th of June 2015. After this date site allocations will be made available to all paid registrations.

Would you like to be in the same area/site you had in 2014?
Yes
No
Don't mind

Book and pay promptly to avoid disappointment.

Payment

The total cost of your registration and any additional charges (marquee hire, equipment, power and insurance) will be emailed to you together with details on how to pay.
Preferred method of payment:

Direct Deposit (please include the name you used on this registration form when arranging payment)
Credit Card (secure online payment via Paypal)
Cheque / Money-order (Post to PO Box 452, Ballarat Victoria 3353)

Note SpringFest Market Sunday is not registered for GST. All prices quoted DO NOT include GST. An input tax credit is not available upon payment of registration fees
Note: REGISTRATIONS CLOSE Sunday, 8th of November 2015 Applications for registration or payments will not be accepted after the close of business on Monday the 9th of November 2015.

Declaration

I/we agree to abide by all guidelines and regulations detailed in this registration form (and accompanying Ballarat City Council documentation where applicable) and will accept total responsibility for my/our site.

Where did you hear about Springfest Weekend (including Market Sunday)

Online
Television
Magazine
Newspaper
Radio
Word of Mouth
Other:


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Note You are NOT registered until you have paid; if a return email is not received after submitting this form Please email stalls@ballaratspringfest.com.au or phone 0400 148 787. Registration verification is your responsibility.


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